Tanzanian Supervisors traveling to the U.S.

You are going to the U.S. to advise an iAGRI MS or PhD student.

iAGRI provides funds for Tanzanian Supervisors of iAGRI-sponsored PhD students to visit affiliated U.S. Universities (Ohio State University, Michigan State University, Iowa State University, Tuskegee University, University of Florida, and Virginia Tech). Follow the steps below to schedule each trip. This will help ensure iAGRI has the necessary information to support your efforts:

1. Select Travel Dates and Inform iAGRI of Intent to Travel

Your travel schedule should be coordinated with your graduate student and the U.S. co-advisor. Once dates are selected, please fill out the Travel Request Form.

2. Obtain Tanzanian Passport

You should immediately make arrangements to obtain a passport if you do not have one already. The passport must be valid for 6 months beyond the travel month.

3. Obtain US Visa

U.S. visas are coordinated by Pat Rigby (rigby.8@osu.edu) at the Management Entity (ME) at Ohio State University and Lindsay Hillenberg (hillenberg@iie.org) at Institute of International Education. Please follow the steps below to obtain a U.S. visa:

  • Confirm travel dates with your student, U.S. co-advisor, and Consortium University, and ensure that a letter of invitation is issued and copied to Pat Rigby (rigby.8@osu.edu) and Wendi Howell (howell@iagri.org). The letter should include the dates of the visit, purpose for travel/program to be engaged in, funding source covering all travel expenses, and Pat Rigby’s contact information as the person facilitating the J-1 visa.
  • Once the letter is received by Pat, she will be send a number of forms that are necessary to process the visa application. Complete each form, sign, scan, and email to Pat with a scan of your passport. If you neglect to sign the forms, you application will be delayed. Please also know that the medical form must bear the stamp of the medical center where your exam takes place.
  • After all your paper work has been approved and security check completed, you will receive a DS-2019 along with detailed instructions on how to proceed with your visa application.

Shangwe Bujiku (admin@iagri.org), at the PMU iAGRI office in Morogoro, is available if you need assistance to complete and submit the forms. Even though you may currently possess a U.S. tourist or business visa, USAID requires that you follow their application process to obtain a J-1 visa to travel on iAGRI funds. Please be aware that this application process should begin a minimum of 8 weeks prior to your travel date.

4. Ticket Purchase and Travel Arrangements

All pre-departure expenses travel expenses (travel for visa interview and to pick up visa, travel to airport, etc.) will be reimbursed by the PMU office in Morogoro. Please inform Simeon Digennaro (digennaro@iagri.org) prior to incurring expenses and submit all original receipts for reimbursement. Plane tickets will be purchased by the Consortium contact at the university where the student is studying (e.g. Ohio State University, Michigan State University, Iowa State University, Tuskegee University, University of Florida, or Virginia Tech). Please work directly with contacts at your student’s university to make all necessary arrangements including:

  • Airline tickets and travel
  • Lodging (to be paid directly by the Consortium university)
  • Per diem (to be provided upon your arrival by the Consortium university)
  • Itinerary/program schedule while in the U.S.
5. After Returning to Tanzania

You should fill out the Travel Report Form within two weeks of your return to Tanzania. The data collected on the forms are used in iAGRI’s reporting to USAID. Submit your completed form to Dave Hansen (hansen.4@osu.edu), Wendi Howell (howell.193@osu.edu) AND Emmanuel Rwambali (rwambali@iagri.org).

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Summary of Required Forms

If you have any questions, please contact Shangwe Bujiku at admin@iagri.org.

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