U.S. Advisors traveling to Tanzania

You are coming to Tanzania from an OSUC institution to advise an iAGRI MS or PhD student. (Please choose this category even if you are also coming to Tanzania for another purpose, such as collaborative research).
Visitors must fill out the Travel Information Form and Trip Objectives and Schedule Upload Form prior to travel for a driver to meet you at the airport. For more information, please see sections 3 and 4 below.
iAGRI provides funds to support advisor trips to Tanzania for all its students. One trip is authorized for MS advisors and two trips are authorized for PhD advisors. Each trip can include up to 12 days of travel, lodging, meals and incidentals reimbursed at the State Department rates. The maximum travel reimbursement for one trip is $6000. Please be prepared to cover all in-country expenses and save receipts for reimbursement. The Consortium contact at your institution can provide further details about how to handle your travel expenses. Please refer to the Traveler’s Information Guide for information and advice. Then follow the steps below to schedule each trip. This will help ensure iAGRI has the necessary information to support your efforts:

1. Select Travel Dates and Inform iAGRI of Intent to Travel

The US Advisor’s travel schedule should be coordinated with the student and the Tanzanian Co-advisor with reference to the Sokoine University Almanac. Wendi Howell (howell@iagri.org) should be copied on all communication regarding your intent to travel, including scheduling, locations to be visited, scope of work, and confirmation that the local supervisor is available.

  • For MS advisors, we suggest visiting early in the research phase (after the student has returned to Tanzania) so the advisor may make adjustments to the project as necessary. Before the trip 1) the MS proposal must be accepted by the student’s graduate committee and 2) both proposal and budget must be accepted by iAGRI per the process outlined on the student portal. DO NOT BOOK TRAVEL UNTIL THESE CONDITIONS HAVE BEEN MET.
  • PhD advisors have two trips. One trip may be used as a planning trip before the project is accepted by the committee. The second trip would be expected to fall during the actual project in Tanzania.
2. Purchase Ticket and Obtain Passport

Coordinate with the Consortium contact at your university to book a ticket to Tanzania.

  • Please note that all flights must be on US carriers or their partners in accordance with the Fly America Act.
  • The advisor should make arrangements to obtain a passport if he or she does not already have one.
3. Complete and Submit Travel Information Form

Please complete the online Advisor Travel Information Form at least four weeks before your departure from the US. The information will enable iAGRI to arrange in-country transportation and accommodations. We will also schedule an introductory meeting with the iAGRI Project Management Unit.

4. Create Schedule of Activities and Plan Seminar

Work with your student and his or her local supervisor to arrange office space, meetings, field visits, advising sessions, and a classroom or departmental seminar. Once you have agreed on a basic schedule, including the date and topic of your seminar, submit the Advisor Trip Objectives and Schedule Upload Form at least three weeks prior to your trip so iAGRI can facilitate if necessary. A seminar is required as part of iAGRI capacity-building efforts at SUA. Please use the following tips to guide your presentation, and contact Lucy Chove at chove@iagri.org if you have any additional questions:

  • Please plan a seminar that is generally similar in terms of content and style of presentation to a seminar that you would give if you were an invited speaker at a department in a US university. Its length should be 30 to 45 minutes.
  • We suggest that you present a research seminar that focuses on your own original research.  If you have research on Africa, that would be an ideal topic for the seminar. However, do not be overly concerned if your research is not on Africa.  Scholars at Sokoine University of Agriculture in your field will be interested in your research even if it is conducted in the United States or another part of the world outside Africa.  It is the disciplinary and thematic focus that seminar audiences are interested in, and geography is generally not their primary concern.
  • The research you present can be current, just completed, or published.  Do not hesitate to present research that is already published if you think it would make a particularly interesting research topic.
  • There is no need to simplify your presentation for this audience. Many of them have PhDs from the finest universities in the world and are well grounded in their discipline.
  • Some personal information at the beginning of your presentation about yourself, your academic activities, your geographic location, and your personal or family details is fine, but this should be a very small part of your presentation.
5. After Returning to the US

The advisor should submit receipts for reimbursement to the Consortium contact at his or her university. They should also fill out the Travel Report Form. The data collected on the forms is used in iAGRI’s reporting to USAID. Submit your completed form to David Hansen at hansen.4@osu.edu AND Emmanuel Rwambali at rwambali@iagri.org.


Summary of Required Forms

If you have any questions, please contact Shangwe Bujiku at admin@iagri.org.


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